SOP Software Made easy!

Empowering businesses to achieve lean efficiency by bringing SOPs, Kanban cards and skills matrices to life with easy-to-use tools.

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Kick start your journey to world class work instructions and training

Easy to create

Make standard operating procedures, training matrices and Kanban cards in minutes – not hours!

Easy to update

Edit, insert and move steps into SOPs in seconds – taking the struggle out of revisions.

Easy to access

Access via mobile device, PC, printed version, QR codes or the always up-to-date live links. Easily added to your existing documents.

SOP Users

Documents Created

Countries Supported

Standard operating procedures brought to life

Integrated photo editing

Take photos, upload, write, highlight and draw on photos all within GembaDocs mobile app or desktop – eliminate clunkiness!

Videos enabled

Use a photo or a short video to describe your process step.

Limitless process steps

PDFs can be 6, 4 or 2 steps per page, with unlimited pages and up to 400 characters per step.

Document control

Reference and revision numbers are centrally managed. Historical PDF versions saved. URLs are always live to the latest version. Approval process for compliance with ISO9000/AS9100.

Use Skill Matrix Module And Train your team meber

Digital Skills Matrices

It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.

Fully integrated with SOPs

It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.

Manage Competence Levels

It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.

Ensure Process Change Implementation

It is a long established fact that a reader will be distracted by the readable content of a page when looking at its layout.

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Skills matrix module

Create a clear, practical way to manage training, competencies, and team development.

Track skills across teams with a simple, visual matrix
Connect directly to your Standard Operating Procedures (SOPs)
Keep accurate offline training records in one place
Identify gaps, support cross-training, and strengthen compliance

Make skills visible. Keep progress on track. Train with confidence.

FIND OUT MORE

Multi-device, printable and accessible SOPs

All up-to-date and generated for you:

View PDF

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Kanban cards made easy too!

Add a photo and enter details to create a Kanban card in minutes. Integrated QR codes for re-ordering or inspection instructions.

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About GembaDocs

Our mission is to bring calm and productive flow to workplaces around the globe.

Our CEO, Tom Hughes, brings decades of experience in implementing procedures, quality systems, and organizational culture change. He has authored several insightful books on these subjects, both of which are available for free to download on our website.

We leverage this extensive frontline knowledge and enhance it with insights from thousands of client interactions, making GembaDocs the simplest and most effective solution for implementing Standard Operating Procedures worldwide.

Watch Video Connect with Tom

Accessibility Built-In

Save time with ‘One Click Translation’ of SOPs into new languages - plus Polish with AI tools help break the language barrier

Built in languages

English, Spanish, Portuguese, German, Dutch, Ukrainian, Polish, Italian, Vietnamese and Chinese versions available.

AI with Purpose

Polish with AI to clean up instructions, Voice-to-text transcription, and SOP AI improvement support - writing SOPs just became 100% accessible

What our customers say

Discover GembaDocs: Book a Call

Wondering where to start? Discover is GembaDocs is right for you, and how to get started with SOPs, Kanban and Skills, with a discovery call with the team.

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Plans & Pricing

All our plans start with a free 30-day trial, that requires no credit card to start.

You’ll get full access to GembaDocs to try it out, create SOPs and harness the power of organized operations.

$ (USD)

€ (EUR)

£ (GBP)

SMALL BUSINESS

$ 49

Per Month / $499 Billed annually

4 Users
100 SOPs
250 Kanban Cards

Try for free

iOS & Android Apps
Desktop / Web version
Upload existing SOPs as PDFs on Desktop
Free Standardisation Course from LEAN SMARTS worth $149 for all paid subscribers!

MEDIUM BUSINESS

$ 99

Per Month / $999 Billed annually

10 Users
500 SOPs
500 Kanban Cards

Try for free

Up to 10 User Licenses for creating / editing / view only
Up to 500 SOPs
iOS & Android Apps
Desktop / Web Version
Upload existing SOPs as PDFs on Desktop
Approval Process / Doc Control
SOP tagging / filtering / categorisation
Free Standardisation Course from LEAN SMARTS worth $149 for all paid subscribers

PREMIUM

Popular

$ 149

Per Month / $1499 Billed annually

20 Users
500 SOPs
1000 Kanban Cards

Try for free

Up to 20 User Licenses for creating / editing / view only
Up to 500 SOPs
iOS & Android Apps
Desktop / Web Version
Upload existing SOPs as PDFs on Desktop
Approval Process / Doc Control
SOP tagging / filtering
"One Click" Translation of SOP's
Option to Hide the GembaDocs logo
Multi Factor Authentication
Free Standardisation Course from LEAN SMARTS worth $149 for all paid subscribers!